Action Notes: Action Notes from May 27, 2009, were approved. M/S/P Avila/Ellison.
No report.
No report.
No report.
No report.
President Beebe reported on the big picture and what is going on around us regarding the budget crisis. He shared that Los Angeles Community College is cancelling all summer classes. Closer to home, Mira Costa, a basic aid school, isn’t having a problem at this time. On the other hand, Southwestern is looking a $9 million cut, Imperial Valley a $5 million cut, Palomar $8 million cut and, Grossmont/Cuyamaca a $10-$12 million cut. These institutions have been waiting for solid numbers to be released to develop a plan, and are now facing a huge impact on their budgets. President Beebe distributed Chancellor Carroll’s Budget Message Update sent out June 1st. The Message conveyed proposed May Revision cuts and changes to the state budget. Among the proposals are:
President Beebe reported the District, Colleges, and Continuing Education will be taking part in the advocacy effort to seek solutions to the emerging budget situation. Some of the key efforts being sought are:
President Beebe reported that Terry Burgess is the President of the CEO’s Group leading the effort to advocate with the System’s Office. Terry is going to put forth the recommendation that Matriculation not be grouped with the programs slated for a 62% reduction, but instead be included in the 15% reduction along with DSPS and EOPS.
President Beebe also reported that the high enrollment of students is negatively impacting the District and Continuing Education: 35 of the 72 community college districts are overenrolled (including SDCCD), 5 are under enrolled, and 23 districts are status quo.
President Beebe distributed a handout, SDCCD Categorical Programs and Services, Status of Contract Positions Funded by Proposed State Budget Reductions Based on Information in the Position Database as of 6/01/2009. The handout reflected the proposed reductions for categorical programs. Continuing Education is the largest non-credit Matriculation institution in the state. At a 62% reduction, there is not enough to cover the contract positions currently filled. Therefore those positions will need to be absorbed into another funding stream. This does not include supplies and equipment also funded through Matriculation. The same situation holds for the CalWORKS /TANF program. At a 62% reduction, there would not enough funds to cover the contract positions.
Another handout reflecting a snapshot of Spring 2009 enrollment through mid-May as compared to the Spring 2008 enrollment during the same period was distributed. Overall our FTES, as reported by District Student Services, is up 3.3% and will most likely end up over 4% when all the factors have been computed.
The report showed the following:
This report reflects Continuing Education still has an overenrollment issue. At the last meeting the Council discussed being proactive and developing strategies to address this issue, beginning with Summer Session.
Dr. Ellison distributed the Continuing Education Summer 2008 Weekly and Cumulative ACS and FTE Report to show what Summer 2009 might look like.
After an in-depth discussion, it was decided Continuing Education will run a 6-week Summer Session, to end on July 18, 2009. The shortened session would offer as many of our classes as possible. This decision will save approximately $600,000 this summer in instructional costs as well as approximately 200 FTES. As faculty is adjunct during the summer months, this will not impact faculty contracts. Student Support Services (Counselors), Coordinators, Assistant Department Chairs and Department Chairs would also work a shortened summer schedule. The Deans will meet with Dr. Ellison to develop six-week programs that would work within the shortened format.
An announcement of the shortened summer session will come out from the President’s or Vice President’s Office. In addition, guidelines for substitutes will be sent out shortly.
Meeting Adjourned
Action Notes: Action Notes from March 25, 2009, were approved. M/S/P Matthew/Bitterlin.
President Beebe reported that Continuing Education is overenrolled and reminded the EGC that our charge from the District was to remain flat. We are up considerably more than we were at this time last year. President Beebe distributed the handout, Updated 2008-09 FTES Comparison to 2007-08 Data as of April 8, 2009. The information reflected Continuing Education being over the FTES projected target by 5.7%. The District is over enrolled by approximately 2000 FTES that is not reimbursable by the State.
An article from the Chronicle that summarized the continued budget crisis and shortfall of the state budget was distributed. Two additional handouts, California Community Colleges 2008-09, Principal Apportionment, San Diego Community College District, and San Diego Community College District FTEF Restoration and Growth Target Proposal 2009-10, were also distributed. These handouts reflected state workload measures and funding rates for FTES; and projected, growth and target rates for FTES and FTEF, respectively. President Beebe and Vice President Parker reviewed the information in the documents with the Council. In summary, the California budget crisis continues to worsen. It appears grim for the District and our ability to serve the community in a down market with what we are receiving from the state in terms of funding the enrollment growth. What this means is additional budget reductions.
Upholding the District’s position of not negatively impacting contract employees, Continuing Education needs to develop a strategy and plan in the next few weeks to meet this new reduction of 15.78 FTEF (approximately 60 12-hour classes) for next year. In an effort not to close classes, a proposal to reduce the substitute budget to cover this reduction was discussed. A small substitute budget would remain, similar to how the colleges operate. It was suggested that this plan should begin with the Summer semester. Because there is reduced exposure during the Summer, this pilot during Summer will give us an opportunity to see how eliminating substitutes works before we move into Fall. This plan protects our schedule, our mission, and our faculty who are teaching. After a good discussion, EGC agreed that this was the best plan given the budget scenario we are facing. Academic Senate representatives were asked to explain the viability and benefits of this proposal to their constituency.
President Beebe reminded the Council that the Board of Trustee’s annual campus visit will be held at West City, utilizing the new facility. The program will focus on the BSI Initiative, Student Learning Outcomes (SLOs), Image Enhancement, and Baby Sign Language.
No report.
Esther Matthew reported that the Academic Senate meeting was held the day before. She also reported she attended the Spring Plenary held April 16-18 in San Francisco. Gretchen Bitterlin talked about the revision to have the institutional SLOs include new wording. A formal recommendation will come through the process to EGC. Esther also reported that the subject of student IDs was broached again. Dr. Ellison reminded Council members that Continuing Education does not provide students with photo IDs; it is not viable at this time for Continuing Education staff to make a determination regarding legal identification of our students. However, CSID attendance cards are in the process of development.
Esther shared that faculty have requested a process to evaluate the administration restructuring. The evaluation would be to better support program chairs and program functions. It was noted that the Academic Senate can choose a group and develop their own process of evaluation that they can bring to the Dean’s and the Chair Committee.
Finally, Esther reported faculty members, Pat Mosteller, John Lindem, Corle Huffman, Sheyla Castillo, Lola Gaona and Becki Wallies are presenting tomorrow and Friday at the Basic Skills Regional meeting regarding non-credit and Continuing Education. The meeting is being held in San Diego at the Holiday Inn at Mission Bay. Esther also reported that she and Laurie Cozzolino will be going to Sacramento to a CB21 meeting.
Rita Avila reported a special Classified Senate Meeting was scheduled for Monday, April 27th devoted to scholarships.
Adjourned
Action Notes: Action Notes from February 11, 2009 were approved. M/S/P Matthew/Ellison.
The District Governance Council is developing an Academic Freedom & Freedom of Expression statement/policy. Each College and Continuing Education needs to establish a related policy. This might be a wholly separate statement or it could be the adoption of the District’s expression. It was suggested the District’s policy be presented to Continuing Education’s Academic Senate, Classified Senate, and Administrative Governance Council for recommendation. Once the statement has been to these groups, final recommendations will be forwarded to EGC. Once a statement/policy has been approved by EGC, it will be incorporated into the Continuing Education Catalog and Accreditation Self-Study. The most recent draft of the District’s Policy is as follows:
The San Diego Community College District is committed to an academic environment that embraces the principles of academic freedom and freedom of expression. This commitment is based upon the value that free expression is essential to excellence in teaching, learning, critical inquiry and service to the community.
Academic freedom affords the faculty the right to speak freely; write, without unreasonable restrictions or prejudices; and evaluate and be evaluated fairly and objectively, based upon academic merit.
In accordance with the doctrine of academic freedom, faculty should have the following rights:
Freedom of expression affords the faculty, staff and students the right to speak and write freely in accordance with the constitutional protections of free speech.
In accordance with the principles of academic freedom and freedom of expression, faculty, staff and students shall have the following rights and responsibilities:
The topics presented included:
President Beebe reported that even though the state budget was recently signed as a “balanced budget,” it is contingent upon several ballot measures passing in the May 19th Statewide Special Election. Current polls indicate that some of the more critical of these measures (e.g., securitization of Lottery funds) do not favor passing. If this happens, it will result in a continued state budget shortfall, precipitating additional budget cuts to the District and Continuing Education. A handout describing the ballot initiatives was distributed. Vice President Parker also gave a recap of Continuing Education’s budget plan to reduce Continuing Education’s Budget for the 2009/2010 fiscal year by $609,120. This is 12.69% of the District’s budget reduction goal.
President Beebe reported on the District’s plan to initiate a 4/10 work schedule, beginning this summer for Continuing Education. The District Office, Colleges, and Continuing Education campus offices will be closed on Fridays and Saturdays. All Classified Staff with a few exceptions will work a Monday through Thursday schedule. Compressed work weeks will maximize the effectiveness of staffing resources and minimize the impact on students and the public. Continuing Education’s Friday closures will not include the offices of the President, Vice Presidents, and Deans. All classes will be operating on Fridays in a fashion similar to the way Saturday classes have operated for years. Saturdays will continue operate as usual. The following questions/ concerns related to the lack of classified support on Fridays were raised at each of the campuses and are being addressed by the Deans:
Dr. Beebe presented a brief summary of the importance and reasoning for an institutional name review at this particular time. A “Naming Review Taskforce” was created which included representatives from administration, faculty, and classified. After reviewing more than 50 names submitted by CE personnel, the Taskforce submitted a recommendation that “San Diego Continuing Education” remain the name of our institution. There will be more emphasis on marketing the image of the institution and using the full name instead of the abbreviated “Continuing Ed.” With the implementation of a central telephone number (388-1234), it was also suggested that the campuses be answered in a similar manner, identifying the institution first (San Diego Continuing Education) and then the location (e.g., Mid-City Campus).
President Beebe reported that Continuing Education’s accreditation date was changed to align with the date of the colleges’ accreditation process. Preparations are now underway to begin the process. President Beebe reported that some of the comments Continuing Education received on the last Self-Study related to the lack of comprehensive inclusion of activities and accomplishments of the institution. The previous document should be reviewed and updated. The self-study goal for Continuing Education is to create a legacy document capturing a comprehensive profile of Continuing Education, producing a first rate benchmark document. To achieve this goal, everyone needs to be involved, so we do not leave important areas out. The creation of a “Good News” repository was suggested so that when something good occurs it can be captured. President Beebe will look into the development of a webpage to gather such information. Vice President Ellison reported that Dean Ray Ramirez, Academic Senate President Esther Matthew, and he attended an accreditation workshop the previous Friday and obtained useful information. He is also gathering information on other institutions’ self-studies for comparison. Dr. Ellison gave a brief update on Accreditation process. Continuing Education is now on the same schedule as the colleges and requested robust participation of faculty in the process. Vice President Ellison also commended the work CE personnel conducted on the previous Self-Study.
Finally, President Beebe reported that Continuing Education is over on enrollment and reminded the EGC that our charge from the District was to remain flat. We are approximately up 4.5% from this time last year. We are looking at the possibility of not doubling CRNs over the summer again this year. The Deans will be looking at this issue more closely. Low enrolled classes cannot continue to run. Counselors and instructors also need to strategize on how we can accomplish our charge.
No Report.
Esther Matthew reported the Academic Senate meeting was held on March 17th at the North City Campus where two resolutions were passed. One in support of college faculty that urged the District not to mail the 2009 summer schedule instead, find alternative means of marketing the information; the other, to reinstate the Continuing Education Communications/Marketing Committee. After a brief discussion, it was decided that this committee would fall under the Administrative Governance Council and be reinstated under the new Public Information Officer.
Esther will attend the ASCCC Area D Meeting on March 28th at Orange Coast College in preparation for the Spring Plenary scheduled to be held April 16-18 in San Francisco.
Gretchen Bitterlin announced that Price Charities would like to assist with paying for an electronic sign. Alma has the business card of the person at Price Charities to contact. Gretchen will follow-up with Vice President Parker.
No Report.
Adjourned
Action Notes: Action Notes from January 28, 2009 were approved. M/S/P Matthew/Hueso.
Anthony Beebe presented the idea of a name change for Continuing Education. He recently sent out a generic email to the Continuing Education distribution list asking for feedback on the idea. The reasoning behind a change at this time is two-fold. Recently a survey regarding Continuing Education’s image was conducted soliciting feedback from Continuing Education faculty, staff, administrators, and more than 700 students. The results indicated there was confusion about what “Continuing Education” is and or does. Most of our students relate to a place such as the individual campuses, and do not know about “Continuing Education.” This is in spite of our spending tens of thousands of dollars each year on marketing. The second reason for the name review is that Continuing Education currently has five major construction projects underway (ECC Skills Center, West City Campus, Cesar Chavez Campus, North City Campus, and the Intergenerational and DSPS Center at Muir). At each of these campuses permanent sign monuments will be constructed and remain on these campuses for decades to come. The cost of each sign/marquee could be as much as $20,000 - $25,000 to construct, in addition to other signage around the buildings. As such, this impending investment combined with the ongoing confusion and lack of connection for students and the public make it a critical juncture and incumbent responsible for us to review our institutional name for adequacy going forward.
President Beebe distributed a list of possible names that he had received in response to the email he sent out the previous week. President Beebe clarified that a name has not already been chosen nor is a plan in place to make a name change. Further, he stated that if our current name is found adequate or one can not be found that is a better descriptor, we will not move forward to change the name. In light of this, EGC members were asked to choose two members from their constituencies to make up a Naming Review Taskforce. The Task Force is charged with gathering feedback from their groups and bringing back 3-5 possible names – to include “Continuing Education,” to the EGC meeting scheduled for March 11, 2009. At that time a recommendation will be made to move forward or to keep Continuing Education as the best description and name for our institution. The Taskforce member’s names are to be forwarded to President Beebe by Tuesday, February 17, 2009.
President Beebe also reported that the District is exploring a 4/10 work schedule for this summer. The District Office, College, and Continuing Education campuses would be closed on Fridays and Saturdays. The goal is to achieve cost savings through reduced facility operations. President Beebe is requesting input from EGC as to whether or not this is feasible for Continuing Education. A brief discussion ensued with a concern being voiced regarding not having Saturday classes and if off site locations would also be impacted. President Beebe responded that these two items were to be discussed at the next Chancellor’s Cabinet meeting.
Finally, President Beebe announced that the Board of Trustee’s annual campus visit will be held at West City, utilizing the new facility. The date is Tuesday, April 28, 2009, and the program will focus on the BSI Initiative, Student Learning Outcomes (SLOs), and Image Enhancement.
Vice President Bob Parker reported that the payphones throughout the District will no longer be provided free of charge. As there are not many of these the District would like to remove them from the campuses. Continuing Education has five operating public phones at this time, one at Mid-City, two at ECC, one at Cesar Chavez and one at Clairemont. It was decided that Continuing Education will have these telephones removed with the caveat that if a student has an emergency, office staff will assist them with making a call.
CE Budget Reductions: Recommendation from CE Budget Committee
Bob Parker brought forward the following recommendation:
On Monday, February 9, 2009, the Continuing Education Budget Committee convened to develop a plan to reduce Continuing Education’s Budget for the 2009/2010 fiscal year by $609,120. This is 12.69% of the District’s budget reduction goal. The Committee passed the following recommendation:
To reduce the Continuing Education Budget for 2009-2010 by:
These reductions are spread across Classified, Faculty and Discretionary and total the prorated amount of $609,120, which is CE’s share needed at this time.
Continuing Education Budget Reduction: M/S/P Matthew/Hueso
EGC unanimously recommended to the President to accept the Continuing Education Budget Reduction Plan as presented by the Continuing Education Budget Committee.
Esther Matthew reported that Vice President Parker was a guest at the last Academic Senate meeting and was very helpful with clarifying the fiscal impact of the proposed Continuing Education name change. Dave Umstot, Vice Chancellor of Facilities Services was also a guest and spoke at the meeting.
Senate Officer Elections will be held be held soon.
Rita Avila reported that classified staff was concerned with the idea of the proposed Continuing Education name change. Vice President Parker will attend the next meeting and provide clarification as he did with the Academic Senate. President Beebe will also provide more clarification on this subject in his next Monday Message.
Next Meeting – Wednesday, February 25, 2009.
Action Notes: Action Notes from October 22, 2008 and the December 2, 2008 Special Meeting were approved. M/S/P Ellison/Matthew
Anthony Beebe reported he recently attended the Community College League of California (CCLC) Legislative Summit in Sacramento. Dr. Beebe shared that the majority of the CEOs he spoke with relative to budget cuts, are taking no action at this time. They are taking a “wait and see” stance. CCLC presented a balanced program, with representation from Democrats and Republicans. Dr. Beebe also announced that this Sunday is the day the State’s budget runs out. We should hear in the next week or two about the passing of the State Budget (18 month). On the Federal front, President Obama’s Economic Recovery Plan is receiving a positive reaction, but there is a long way for it to go through the House and Senate. In the plan there are many areas where our programs mesh and would work well together. In other areas Continuing Education is not doing anything at all and we need to be more proactive. We need to think about how to move forward in such areas as sustainability, green technology, clean and green jobs, etc. If we don’t Continuing Education could be left behind. Industry clusters, sustainability, or “green across the curriculum” were suggested as areas of interest we could pursue.
Esther Matthew reported the next Academic Senate meeting will be held at ECC with the following meeting and every other meeting from now on to be held at North City. This will enable more faculty participation. The Senate approved the Institutional SLO’s. The Senate also approved the letters to students regarding attendance that President Beebe signed. The letter has been helpful in letting students know the importance of their attendance. Gretchen Bitterlin will forward a Spanish version of this letter to be signed.
The SLO Flex activity held the day before at ECC was a great collaboration between the SLO, Flex and BSI Coordinators and a huge success. The event included a speaker and then specific working groups for the remainder of the day. The feedback received from faculty was very positive. The difficulty with parking at ECC the day of the event along with the first week of the semester was noted.
Rita Avila reported that classified staff was concerned with the amount of work that must be completed with the lack of personnel. President Beebe explained that with the 50/50 Rule, fifty percent of our budget must go to instruction. The fifty percent rule does not include counselors, librarians and classified employees. If we violate this rule, the district is sanctioned and fined heavily. This being the case, the first round of budget reductions impacted classified employees at a higher percentage. Continuing Education need to work smarter to meet student needs. Students also need to be informed that the budget cuts are impacting our operations, while still providing good service. The need for consistent procedures at all campuses and training on basics was also voiced. A meeting of the Office Managers and Deans will be scheduled in the next couple of weeks to address these and other issues impacting the campuses because of the budget cuts.
Marina Rosales, Vice President, Classified Senate has accepted a new position at the district office and Classified Senate is searching for a replacement.
The Budget Committee met on January 20, 2009, and reviewed the District’s budget reductions for next year. The Committee reviewed proposals on how Continuing Education will address those reductions and will present them to Classified and Academic Senates, and the Administrative Governance Council for approval before presenting the plan to EGC. The Committee will meet on February 9, 2009, to finalize the plan for presentation at the February 11, 2009 EGC meeting.
The Budget Committee passed that as we look at potentially tightening our class schedule, that the process be a collaborative effort between the Program Chairs and the Deans in working at any changes.
Next Meeting – Wednesday, February 11, 2009.
Action Notes: Action Notes from October 22, 2008, were tabled to next meeting.
Anthony Beebe called a special meeting to present an update regarding the State Budget situation. He informed Council Members that the situation is very serious, involving a structural deficit, a permanent problem that needs to be resolved. Given the seriousness of the situation, “business” as we know it will have to change. Even so, Dr. Beebe was optimistic and assured the Council that we would get through this. We just need to be strategic in our planning efforts, consider all options, and protect our core values which are:
With this in mind, the District, through careful planning, is attempting to reduce the budget over a two-year period. The first year’s (2008-2009) goal of the District’s is a reduction of $5 million. The District Budget Committee and Vice Chancellor Terry Davis are working on a plan to accomplish this goal. The plan includes district wide reductions totaling $1,431,301 arrived at by establishing a:
The remaining reductions will be prorated to the colleges and Continuing Education. Continuing Education’s portion will be $452,900. Dr. Beebe requested suggestions/solutions to arrive at the $452,900 and still keep the integrity of the five core values. Council Members are encouraged to think outside the box and to forward their ideas and those of their constituencies to next Monday’s CE Budget Committee meeting. The CE Budget Committee will forward their recommendations to EGC at the next meeting. A couple of suggestions posed were, looking at reassigned time, assessing the need and relevance; possible restructuring of classified and management areas. Dr. Beebe emphasized that everything must be on the table, including categorical funded areas. Dr. Beebe also requested Council Members not to discuss this topic until he has a chance to also present the information to his President’s Council Meeting on Friday morning and update them. In conclusion, the process was agreed upon to have the CE Budget Committee discuss this subject on Monday and bring forth recommendations to next Wednesday’s EGC meeting. The goal for next Wednesday’s meeting is to finalize Continuing Education’s reduction plan for submission to Chancellor Carroll and Vice Chancellor Terry Davis.
1.1 Continuing Education Program Review Plan: Recommendation from AGC
Brian Ellison brought forward the following recommendation:
On Tuesday, November 18, 2008, the Administrative Governance Council convened and passed the following recommendation:
To adopt the Continuing Education Program Review Plan.
The California Education Code (78016) and Title 5, Section 51022 mandate the establishment of program review for all vocational programs. As a part of the accreditation process under WASC, program review has been extended to include the entire instructional program. In response to California law and the Regional Accrediting Commission, the Program Review and Procedures Guidelines document has been developed to facilitate program review for all vocational and non0vocational programs offered by San Diego Continuing Education.
As per participatory governance structure, both the Academic and Classified Senates were consulted for input. The document has also been vetted through and recommended for adoption by the Continuing Education Research Committee and Deans.
1.1 Continuing Education Program Review Plan: M/S/P Matthew/Avila
It was unanimously recommended by EGC to accept the Continuing Education Program Review Plan with minor edits.
No report.
No report.
Esther Matthew requested the following in regard to effective participation and EGC: A “call for agenda items;” that edits be reflected on documents to assist with the editing process; that timelines be provided when projects/tasks are assigned; and when to distribute information to constituencies for input/approval. Dr. Beebe added that Action Notes will be sent out prior to meetings.
The new, fully printed San Diego Continuing Education Governance Handbook was presented. After a brief discussion, a motion was made and unanimously approved to move forward and distribute the San Diego Continuing Education Handbook as presented to all Continuing Education faculty, staff, and administrators.
Next Meeting – Wednesday, December 10, 2008.
Action Notes: Action Notes from September 24, 2008, were distributed to Council members.
Anthony Beebe Introduced Ranessa Ashton, the new Continuing Education, Public Information Officer. Ranessa has thirteen years experience in community relations and public/news media relations. She has been a Public Relation's Specialist for area hospitals and for the last eight years a Senior Communications Officer for San Diego County. Ranessa has a BA in Political Science from Simpson College and graduate studies from Wharton School of Business. Following Ranessa’s introduction, EGC members joined in a discussion of various Continuing Education marketing topics. The class schedule, flyers, brochures, and other media topics were discussed.
Brian Ellison brought forward the following recommendation:
On Tuesday, September 23, 2008, the Administrative Governance Council convened and unanimously passed the following recommendation:
San Diego Continuing Education, as represented by the six campuses, will become a smoke free campus with the beginning of the Spring 2009 semester.
The language to indicate San Diego Continuing Education is a smoke free campus follows:
In an effort to prevent the serious health risks associated with exposure to second hand smoke, students, faculty, staff, and visitors who choose to use tobacco products on any of the San Diego Continuing Education campuses may do so outside the perimeter of each campus. Maps of each campus with the identified perimeters are available at the front office of each campus.
If this recommendation were to be adopted, campus maps would have to be created and distributed. Maps would include any parking areas and adjacent walkways controlled by San Diego Continuing Education. The statement above would be included in the Class Schedule, Catalog and any other publications deemed appropriate. Placards would also be produced and installed at all campuses.
As per participatory governance structure, both the Academic and Classified Senates were consulted for input. The Classified Senate body reviewed the recommendation and moved to recommended keeping, but enforcing more strictly, the current smoking policy based on the following
California Government Code Section 7596(a) … no public employee or member of the public shall smoke any Tobacco product inside a public building, or in an outdoor area within 20’ of a main exit, entrance, or operable window of a public building, or in a passenger vehicle…owned by the state.
(b) This section shall not preempt the authority of any …California community college campus… to adopt and enforce additional smoking… regulations or policy that are more restricting than the applicable standards required by this chapter.
San Diego Municipal Code section 43.1003(a) prohibits smoking in a public place or place of employment.
San Diego Municipal section 43.1006 provides that the City Manager shall annually request such governmental and educational agencies involved with their specific business within the City of San Diego to establish local operating procedures to cooperate and comply with this ordinance. In Federal, State, County and special school districts within the City of San Diego, the City Manager shall urge enforcement of their existing no-smoking prohibitions and request cooperation with this ordinance.
Not Passed. Alternatively, EGC members discussed the recommendations, considering the pros and cons of implementation, including the Classified Senate’s recommendation, and moved to agree with the Classified Senate’s recommendation. It was unanimously recommended by EGC to continue with the current smoking policy.
Esther Matthew reported that Bob Parker presented the state budget scenario and related to the Senate how it impacted Continuing Education. Gretchen Bitterlin reported that the Academic Calendar for 2009-10 had been developed and finalized.
Rita Avila reported that the Classified Senate student scholarship fund-raising is moving forward at the Cesar Chavez campus with Candy, Chips, and Cookie sales to classified staff, faculty, and administrators.
Rich McGirr presented the new participatory governance web page, where he built individual web pages for each committee. Committee Chairs would be provided login and passwords, permitting them to post minutes, pending recommendations, etc. to the committee’s web page. President Beebe and the EGC members thanked Rich for his excellent work. Questions were also raised about how recommendations to the web page could be made. As there is a CE Web Committee, recommendations should be sent, using the recommendation form, to the committee chair to agendized for a future committee meeting.
Next Meeting – Wednesday, November 12, 2008
Executive Governance Council Handbook – Dr. Beebe presented a comprehensive overview of the final draft with revisions requested of the new Participatory Governance Structure. After review of the document, Council Members voted unanimously to accept the structure as presented. Dr. Beebe thanked the Council and expressed his appreciation for everyone’s efforts, which have extended over the last 10 months.
Dr. Beebe will insert the chart into the Handbook and send the final document to Council Members before having it printed. When the Handbooks are ready for distribution, Dr. Beebe, Esther Matthew and Rita Avila will present the document to Academic, Classified Senates, and the Administrative Governance Council.
Meeting Schedule – After a brief discussion Council Members agreed that two (2) members per colleague group must be in attendance in order to have a quorum. This will ensure adequate input and representation of each group. In the event a quorum cannot be reached by one of the constituency groups, the meeting will be canceled and/or rescheduled. This will be reflected in the Participatory Governance Handbook, Executive Governance Council description.
With this in mind, the meeting schedule was reviewed. It was agreed that the October 8 meeting would be cancelled because a quorum would not be reached for Administrative Governance Council and Classified Senate. Council Members were asked to review the schedule and email Kim Laramie with individual conflicts. She will inform Dr. Beebe of any meetings where a quorum cannot be reached.
Next Meeting – Wednesday, October 22, 2008